What Documents Are Needed For I 9 Verification in Littleton, Colorado

What Documents Are Needed For I-9 Verification in Littleton, Colorado

If you're an employer or employee in Littleton, Colorado, understanding the requirements for I-9 verification is essential. This process ensures that all employees are legally eligible to work in the United States. At SwiftShip Notary & Logistics, we’re here to help make your I-9 verification process as smooth as possible. You can reach us at 720-669-3136 for any questions or assistance.

Understanding the I-9 Form

The I-9 form, officially known as the Employment Eligibility Verification form, was introduced by the U.S. Citizenship and Immigration Services (USCIS). It is mandatory for all U.S. employers to verify the identity and employment eligibility of their employees.

In Littleton, Colorado, it’s crucial that businesses comply with these regulations. Failure to complete this form correctly can lead to penalties for employers. Therefore, understanding what documents are necessary is vital.

Sections of the I-9 Form

The I-9 form contains three main sections:

Section 1: Employee Information and Verification
Section 2: Employer Review and Verification
Section 3: Reverification and Rehires

Required Documents for I-9 Verification

When completing Section 2 of the I-9 form, employees must present documents that establish both their identity and employment eligibility. There are specific combinations of documents that are acceptable.

List of Acceptable Documents

Documents are divided into three categories:

List A: Documents that establish both identity and employment eligibility
List B: Documents that establish identity
List C: Documents that establish employment eligibility

List A: Combination Documents

For employees who choose to provide a single document from List A, acceptable options include:

U.S. Passport
Permanent Resident Card (Form I-551)
Employment Authorization Document (Form I-766)

List B: Identity Documents

Employees may also provide one document from List B that proves their identity. Examples from List B include:

Driver's License issued by a state
State-issued ID card
School ID card with a photo

List C: Employment Eligibility Documents

To establish employment eligibility, an employee can present one document from List C. Acceptable documents include:

Social Security Card
Birth Certificate
U.S. Citizen ID Card (Form I-197)

Important Notes on Documentation

It’s essential to remember that:

Documents must be original; photocopies are not acceptable.
All documents must be unexpired unless specifically stated otherwise.
Employers cannot dictate which documents an employee presents from the lists.

In Littleton, Colorado, it’s also advisable to keep a record of the documents presented for verification. This ensures compliance with federal laws and protects your business from potential audits.

How SwiftShip Notary & Logistics Can Help

At SwiftShip Notary & Logistics, we specialize in notary services and logistics, and our team is well-versed in the I-9 verification process. We can provide assistance in completing and verifying the necessary documents while ensuring compliance with federal regulations.

Located conveniently in Littleton and serving surrounding neighborhoods including Ken Caryl and Highlands Ranch, we are committed to providing exceptional service. If you have questions about the I-9 form or need assistance with document verification, please don’t hesitate to contact us at 720-669-3136.

Final Thoughts

Completing the I-9 verification process can seem complicated, but understanding the required documents simplifies it significantly. Employers in Littleton, Colorado, must be diligent in their compliance to foster a lawful workplace.

With the right documents and support from professionals like those at SwiftShip Notary & Logistics, you can navigate this process effortlessly. Remember, we’re just a phone call away at 720-669-3136, ready to assist with all your I-9 verification needs.