What Is Needed For I-9 Verification in Littleton, Colorado

If you're an employer in Littleton, Colorado, ensuring proper I-9 verification is crucial for compliance with federal regulations. The I-9 form verifies the identity and employment authorization of individuals hired for employment in the United States. In this blog post, we will guide you through the essential requirements for I-9 verification, helping you understand what you need to complete the process smoothly.

Understanding the I-9 Form

The I-9 form, officially known as the Employment Eligibility Verification form, is mandatory for all employers in the United States. In Littleton, this requirement is no different. Employers must complete the form within three days of hiring a new employee. This process ensures that all employees are legally authorized to work in the U.S.

Who Needs to Complete the I-9?

All employers are required to complete the I-9 form for each employee they hire, regardless of citizenship status. This includes:

• Full-time employees
• Part-time employees
• Temporary workers

Even if you are hiring someone for a short-term position in Littleton, it's vital to adhere to these regulations.

Required Documents for I-9 Verification

To properly complete the I-9 verification process, employers and employees must provide specific documents. The documents are categorized into three lists:

• List A: Documents that establish both identity and employment authorization.
• List B: Documents that establish identity only.
• List C: Documents that establish employment authorization only.

Employees must present either one document from List A or one document from List B and one from List C.

Examples of Acceptable Documents

Here are examples of documents that fall under each category:

• List A:
  • U.S. Passport
  • Permanent Resident Card
  • Employment Authorization Document (EAD)
• List B:
  • Driver's License (issued by a state, including those in Littleton)
  • State ID card
  • School ID card with a photo
• List C:
  • Social Security card
  • Birth certificate
  • U.S. Citizen ID Card

Completing the I-9 Form

Once the employee has provided the necessary documents, the employer must complete the I-9 form. Here’s how to do it:

• Fill out Section 1 of the form with employee details, such as name, address, and date of birth.
• The employee must sign and date Section 1, confirming the information provided is accurate.
• In Section 2, the employer reviews the documents presented and records the document information.
• Finally, both the employer and employee must ensure that the form is completed within the required time frame.

For assistance with this process, you can reach out to SwiftShip Notary & Logistics at 720-669-3136. Our team understands the local requirements in Littleton and is ready to provide you with the support you need.

Where to Submit the I-9 Form

The I-9 form does not need to be submitted to any government agency. Instead, employers must retain the completed form for three years after the hire date or one year after the termination date, whichever is longer. It's essential to keep this documentation organized, as it may be requested during an audit.

Common Mistakes to Avoid

Completing the I-9 form can be straightforward, but some common mistakes can lead to issues down the line. Here are some pitfalls to avoid:

• Failing to complete the form within the three-day window.
• Not verifying the documents provided by the employee.
• Incomplete or incorrect information in Sections 1 and 2.
• Neglecting to sign and date the form appropriately.

By being aware of these common errors, employers in Littleton can mitigate risks and ensure compliance.

Conclusion

Understanding what is needed for I-9 verification is fundamental for employers in Littleton, Colorado. Ensuring that the paperwork is completed accurately and timely not only protects your business but also fosters a compliant workplace culture. If you're uncertain about any step in the process, don't hesitate to contact SwiftShip Notary & Logistics at 720-669-3136. We are here to guide you through the I-9 verification process and help you avoid any compliance pitfalls.

In summary, being proactive with I-9 verification will save you time and resources in the long run, allowing you to focus on what matters most—growing your business.